About the Role
Job Title: Administrative Coordinator
Location: Orlando, FL
Employment Type: Full-Time
Job Summary:
The Administrative Coordinator will oversee daily administrative operations, ensuring efficiency in scheduling, documentation, and client communications. This role requires strong organizational skills, attention to detail, and the ability to support HR consultants and leadership in managing workflows and operational logistics.
Key Responsibilities:
- Manage scheduling, documentation, and HR-related records to ensure smooth operations.
- Provide administrative support to HR consultants, including client communications and compliance tracking.
- Assist in event planning, training coordination, and office logistics.
- Maintain HR databases, reports, and filing systems for accuracy and accessibility.
- Ensure compliance with organizational policies and industry standards.
- Coordinate internal and external meetings, preparing agendas and follow-up materials.
- Support marketing and branding initiatives by organizing promotional materials and communications.
- Act as a point of contact for vendors, clients, and internal teams.
Why Join Optimized HR Consulting?
At Optimized HR Consulting, you’ll have the opportunity to:
- Support impactful HR initiatives that drive workforce success.
- Collaborate with passionate professionals in a supportive environment.
- Access professional development opportunities to advance your career.
- Enjoy a competitive salary and benefits package tailored to reward your contributions.
- Be part of a team that values diversity, equity, and inclusion in all aspects of its operations.
Requirements
Education & Experience
Bachelor’s Degree in Business Administration, Human Resources, or a related field.
3-5+ years of experience in administrative support, HR coordination, or office management.
Experience in handling scheduling, documentation, and operational logistics.
Skills & Competencies
Strong organizational and time management skills to oversee administrative tasks efficiently.
Proficiency in HR software, project management tools, and office applications (e.g., Microsoft Office Suite, CRM systems).
Excellent communication and interpersonal skills for team collaboration and stakeholder engagement.
Ability to manage multiple projects and prioritize tasks effectively.
Knowledge of HR policies, compliance, and record-keeping.
Certifications (Preferred)
Certification in office administration, HR coordination, or project management.
Specialized training in data analytics or workflow optimization.
About the Company
About Us - Optimized HR Consulting
At Optimized HR Consulting, we are driven by a mission to empower organizations with innovative and tailored HR solutions that promote equity, inclusion, and employee well-being. Founded by Erica Ann Horandt, we specialize in creating impactful strategies to optimize workforce processes, enhance leadership, and foster workplace cultures that prioritize diversity, equity, inclusion, and belonging (DEI&B).
With expertise in HR operations, employee engagement, leadership development, and HR technology integration, we partner with businesses and nonprofits to unlock their full potential. Our services are designed to address unique challenges, whether organizations are scaling operations, aligning teams with organizational goals, or creating systemic change within their culture.
At Optimized HR Consulting, we don’t just deliver solutions; we create lasting partnerships. By focusing on technology, analytics, and mentoring, we help organizations navigate HR complexities with confidence and build sustainable growth.
Our Mission: To drive organizational success by leveraging innovative HR strategies that empower people and promote a thriving, inclusive workplace.
Our Vision: A world where all organizations achieve sustainable growth through equity, empowerment, and innovation.
Values:
- Integrity: We uphold ethical principles and transparency in all our interactions.
- Collaboration: We believe in the power of partnership to achieve shared goals.
- Innovation: We embrace change and use cutting-edge tools to optimize outcomes.
- Equity: We advocate for fair opportunities and inclusive workplace cultures.